Ministry of Panchayati Raj during 2nd - 31st October 2023

 Union Minister of Rural Development & Panchayati Raj Shri Giriraj Singh and Union Minister of State for Panchayati Raj Shri Kapil Moreshwar Patil inspected Ministry of Panchayati Raj (MoPR) office premises at Jeevan Bharati Building, New Delhi on the last day of Special Campaign 3.0 on 31st October 2023, as part of monitoring the progress of Special Campaign 3.0 conducted by MoPR for institutionalizing Swachhata and minimizing pendency.  

   

Union Minister Shri Giriraj Singh and MoS Shri Kapil Moreshwar Patil advised the staff-members to contribute to thorough cleanliness drives and zero pendency initiatives as part of the Special Campaign for Disposal of Pending Matters (SCDPM) to create a healthy work culture that ensures enhanced level of cleanliness and work efficiency. Shri Giriraj Singh and Shri Kapil Moreshwar Patil called upon all the staff-members to practice cleanliness at the office – Clean Office and Clean Desk (no pendency of work) at all times so that sustaining the momentum of Special Campaign 3.0 can be ensured.

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Shri Kapil Moreshwar Patil and then Secretary, Ministry of Panchayati Raj Shri Sunil Kumar along with Additional Secretary, MoPR, Dr. Chandra Shekhar Kumar, Economic Adviser, MoPR, Dr. Bijaya Kumar Behera and other senior officers took a round of office premises in Jeevan Bharati Building on 6th October 2023 and inspected overall cleanliness and reviewed the progress made under implementation of Special Campaign 3.0 in the Ministry of Panchayati Raj.

   

Special Campaign 3.0 was regularly monitored under the guidance of Union Minister of Panchayati Raj, Union Minister of State for Panchayati Raj, Secretary, Ministry of Panchayati Raj and also through DARPG’s dedicated portal of Swachhata Campaign and SCDPM–2023 where the requisite data and relevant photographs were uploaded on a regular basis.

  

The progress made in the implementation of Special Campaign 3.0 was reviewed by Dr. Chandra Shekhar Kumar with Nodal Officers of Divisions/ Sections in the Ministry on 4th, 17th and 25th October 2023. Disposal of Public Grievances, Public Grievance Appeals, PMO References, other References and pending matters gained momentum during the Special Campaign 3.0, and considerable numbers of Public Grievance Appeals were disposed of and e-files were reviewed.

  

The month-long Special Campaign 3.0, kick-started on 2nd October 2023, provided an opportunity to the Ministry of Panchayati Raj to reiterate the commitment to improve current cleanliness levels in the office premises, disposal of scrap/ waste materials, ensure timely disposal of Public Grievances and reduce the pendency of work in the offices. Special Campaign 3.0 commenced with Swachhata Pledge taking event organized at two office premises of Ministry of Panchayati Raj at Jeevan Bharati Building, Sansad Marg and Jeevan Prakash Building, New Delhi where the Swachhata Pledge was administered to all officers and staff-members (regular contractual and outsourced) of the Ministry of Panchayati Raj.

Special Campaign 3.0 that aims to mobilize and involve all officers and employees for institutionalizing Swachhata and minimizing pendency in government offices witnessed active and enthusiastic participation of all staff-members (regular, contractual and outsourced) of Ministry of Panchayati Raj during the Preparatory Phase (15th – 30th September 2023) and Implementation Phase (2nd – 31st October 2023) of Special Campaign 3.0.

Prior to the launch of Special Campaign 3.0, Action Plan for Special Campaign 3.0 for institutionalizing Swachhata and minimizing pendency in the Ministry of Panchayati Raj was issued vide office circular dated 19th September 2023 among all officers and staff-members of the Ministry. All the officers and staff-members (regular, contractual and outsourced) posted in the Ministry at three locations namely, Krishi Bhawan, Jeevan Bharti Building and Jeevan Prakash Building were sensitized regarding maintenance of cleanliness in the Offices on daily basis during the Special Campaign 3.0 and beyond. Banners on Special Campaign 3.0 were displayed at prominent places in the office premises located in three buildings for greater awareness, widespread participation for creating a movement and environment for Special Campaign 3.0.

A workshop on Capacity Building of Record Officers was organized on 27th September 2023 under Chairmanship of Dr. Bijaya Kumar Behera as part of Preparatory Phase of Special Campaign 3.0 where participants were enlightened about robust due diligence, record keeping and record retention. Dr. Bijaya Kumar Behera underscored that preparatory phase of Special Campaign 3.0 includes cleanliness as well as disposal of pending references etc., adding that there are no pending grievances in the Ministry as of now, and we should maintain momentum.

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Division–wise Nodal Officers were designated and concerted efforts were made in the Ministry of Panchayati Raj to identify redundant scrap materials and obsolete/ unserviceable items, and to sensitize the staff-members for maintaining a clean and hygienic workplace at all times. Senior officers of the Ministry performed Shramdaan and personally visited different Sections from time to time during the Special Campaign 3.0 and advised the staff-members to make Swachhata everyone’s business.

As many as 45 staff-members of the Ministry were provided with new computers during the Special Campaign 3.0, which will help them improving their work efficiency and productivity. For successful implementation of Special Campaign 3.0, the General Administration Section has procured indoor plants, flower pots and decorative items for the Ministry.

Under the Special Campaign 3.0, all the employees of the Ministry of Panchayati Raj enthusiastically participated in the disposal of pending cases. All-out efforts made during the Special Campaign 3.0 have yielded encouraging results with disposal of 995 Public Grievances, 283 Public Grievance Appeals and 1 VIP Reference. Besides, 750 e-files were also reviewed for weeding out. Apart from regular cleanliness drives in office premises, 15 intensive cleanliness drives were organized in office premises with special focus on decongesting, decluttering and beautifying the workspace and improving the infrastructure and ambience of offices.

Vigorous cleanliness campaigns were conducted at the three office locations of the Ministry with adequate cleaning of office chambers of all senior officers, rooms of other officers and staff-members, sections, corridors, conference hall, work stations, furniture, wash-rooms, toilets, storage places, passages, reception areas and inside premises of the MoPR office-buildings. Dr. Bijaya Kumar Behera in-Charge of General Administration in the Ministry of Panchayati Raj used to interact with housekeeping / cleaning staff on regular basis during the Special Campaign 3.0 and discussed about their concerns / issues including health, safety and dignity in order to fulfil our collective responsibility to ensure their welfare. All the housekeeping staff have been given monetary incentive in recognition of their sincere efforts and dedication for proper cleaning and upkeep of the office premises.

    

Few innovative and best practices undertaken by the Ministry of Panchayati Raj during the ongoing Special Campaign 3.0 are as follows:

  • During the Special Campaign 3.0, the Ministry of Panchayati Raj has started productive use of the freed up space in the office premises at Jeevan Bharati Building with setting-up quiet, tidy and distraction-free Work Stations for staff-members to optimize the workspace and boost productivity.
  • The reception area and corridors in the MoPR office premises on the ninth floor of Jeevan Bharati Tower–2 Building, New Delhi have been transformed into bright, beautiful and welcoming spaces with placing the green plants, flower pots and plant containers during the Special Campaign 3.0.
  • The renovation work in the MoPR office premises on the eleventh floor of Jeevan Prakash Building has been started during the Special Campaign 3.0.
  • Contributing to Environmentally Responsible Workplace through: (a) Indoor Plants in corridors that help purify the air and create a calm atmosphere, (b) Using an energy-efficient LED lighting system, (c) Sustainable and recycled d├ęcor items, (d) Cleanliness is maintained through regular cleaning.
  • Promoting energy-efficient/energy-saving practices – switching off electronic appliances / devices / equipments when not in use.
  • Prioritizing women’s hygiene and sustainable menstrual waste management, MoPR ensures responsible Menstrual Waste management and clean women’s restrooms/ washrooms for all women staff-members.
  • Providing new computers to 45 staff-members to enhance their efficiency and productivity.
  • Monetary incentive to all the housekeeping staff in recognition of their sincere efforts and dedication for proper cleaning and upkeep of the office premises.

During the month-long Special Campaign 3.0, all officers and staff-members actively participated with full enthusiasm and renewed vigour for successful implementation of the Special Campaign 3.0 in the Offices of the Ministry of Panchayati Raj. A short video film based on the theme of Special Campaign 3.0 was produced and official social media platforms of the Ministry were utilized to conduct outreach with public and highlight MoPR’s efforts and achievements under Special Campaign 3.0.

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